Kentucky Equestrian Classifieds: AAEP Office Manager
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AAEP Office Manager

Date Added: 12/13/2016
Posted By: Kentucky Equestrian
,   KY  

Web Link:,in1,gw&from=indeed

About the Job

American Association of Equine Practitioners

Office Manager/Accounts Recievable

Non-Exempt Position

Reports to

Director of Finance and Operations Lori L. Rawls


November 17, 2016



The office manager/accounts receivable position is responsible for overall front office activities, including the mail, large purchasing requests and management of facilities. Also, responsible for directing and coordinating office services and related activities, including developing and supervising outside vendors for the maximum utilization of all AAEP Staff. Responsible for arranging internal office moves and providing arrangements for office meetings. Responsible for invoicing and applying customer payments, processing credit cards and preparing manual deposits.

Essential Functions

Supervises and coordinates overall administrative activities for the AAEP Office to include the following:

Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Supervises the maintenance of office equipment, including copier, fax machine, etc.
Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
Participates as needed in special department projects.
Applies customer payments.
Researches and solves payment discrepancies.
Processes credit card payments and credits.
Makes adjustments to accounts as needed.
Prepares daily manual deposits.
Prepares weekly reports for Director of Finance.


Time Management.
Decision Making.
Communication Proficiency.
Organization Skills.
Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5 p.m.


Position may be required to attend the AAEP Annual Convention.

Required Education and Experience

At least two years of previous experience in office management and Accounts Receivable processing/invoicing.
Working knowledge of mail processes such as postage machine, FedEx and UPS.
Working knowledge of QuickBooks.
Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


This job description has been approved by all levels of management:



Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.

Employee__________________________________ Date_____________

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